Association Aims & Rules
At the founding meeting on Thursday 20th November 2008, the owners of flats from the Anchor Development at Granton Marina formed an association called the Anchor Owners’ Association. The aims of the association are specified below:
Aims
The aims of the association are:
- To safeguard the interests of the owners of the 135 flats at the Anchor Development located on Hesperus Crossway or Heron Place, Edinburgh.
- To act as a focussed contact point for the Factor, Charles White Ltd. and to oversee all matters pertaining to those parts of the development that have been handed over by the Developer to the owners.
- To ensure that all the common property of the Development and of the six Stairs are managed, maintained and dealt with in such a way as to be in the best interests of the owners.
- To ensure that the obligations and prohibitions of the Deed of Conditions are met by the Factor and, through the Factor, by the owners and their tenants where relevant.
Membership
Membership of the Anchor Owners’ Association is granted automatically to any owner or joint owner of one of the 135 flats at the Anchor Development, excluding the Developer as owner of any unsold flats. In the case of company ownership the nominated representative shall act as ‘member’ at Association meetings.
Committee
The Committee shall be drawn from the membership and shall be appointed at the third meeting of the Association, on Tuesday 2nd June 2009. The Committee will include stair representatives as well as Officers of the Committee including a Chairperson and Secretary. There shall be a maximum of 8 Committee members and no more than one Committee member per flat. All Committee members must stand down at each AGM, but may stand for immediate re-election. Where a Committee member leaves or resigns mid-term a substitution may be made by the Committee, which must be ratified at the next AGM. New Committee members can only be appointed at an AGM.
Management
When a meeting of the Association is called there shall be one vote per flat. Rules for giving notice of a meeting of the Association are to be the same as those specified in the Deed of Conditions (section 6.1) for a full meeting of the proprietors, but unconstrained by the earliest date specified therein. A flat may be represented by a written mandate appointing another member in attendance to vote on their behalf. A meeting of the Association shall be deemed to be a meeting of all the proprietors (per the Deed of Conditions). A quorum shall be deemed to be 25% of the number of sold flats including at least one representative from each stair.
The Association is aware that there are around 30 flats which are owned by the same company Europa Letting, occupying almost all of 4 Hesperus Crossway and also owning some flats in 6 Hesperus Crossway. As the quorum rules state that there must be at least one owner present (or represented by proxy) from each stair, the absence of Europa Letting - or their proxy from a meeting - could mean that a quorum would not be reached. However, as there are a few owners who own one flat in each of these stairs - and who are currently members of the Association - each stairway in the development should always be represented allowing a quorum to be achieved.
Alteration Of Rules
Any alterations to these Aims & Rules, provided they are consistent with the terms of the Deed of Conditions, may be made at any AGM, by simple majority of flats represented inclusive of mandatories received.
Minutes
Minutes shall be taken at all Association meetings and shall be signed by the Chairperson as being a true record of what took place at the meeting.
Expenses
All legitimate expenses incurred by members of the Committee in pursuance of these Aims will be a common cost repayable by the Factor, Charles White Ltd.